Procurement Manager

CCI Health Services’ mission is to deliver high quality, accessible care to our community members, leading the way to a more equitable health care system for everyone.

POSITION SUMMARY:
The Procurement Manager supports CCI through the administration of procurement. This position is responsible for all facets of the coordination and management of vendor contracts and procurement and related documentation. This role provides management, administrative and operational support around agency contract and vendor engagement, monitoring, and tracking.  Additionally, this position assists with all phases of procurement including but not limited to data entry, vendor follow up, RTP processing, tracking, etc. The Procurement Manager provides the leadership, management, and vision necessary to ensure that senior management are advised on procurement Resources.

KEY FUNCTIONS AND RESPONSIBILITIES

• Routine and day-to-day procurement activities.
• Researches and writes complex and highly technical Request for Proposals (RFPs) and commodity or service contracts based upon agency requirements for submission for public bidding; prepares final negotiated contracts and specifications for submission to the Board of Estimates for its approval.
• Negotiates with contractors and vendors on complex and technical services and technology required to obtain the best quality and price for the agency.
• Confers with internal and external requisitioning personnel to ascertain, determine, and analyze short-term and long-term services and technology requirements.
• Appears before the Board and other CCI leadership, as necessary, to explain contract specifications, technical, and legal requirements, costs, and problems.
• Interviews vendors to obtain price and product information concerning the ability of vendor to supply product or service and to meet delivery dates; makes recommendations on products, services, and technology on behalf of CCI.
• Investigates, analyzes, and resolves highly complex commodity, technology, and service disputes between CCI and entities and vendors.
• Writes, reviews, and submits correspondence to supervisors for review and comments on behalf of CCI to external entities and vendors.
• Maintains close liaison with other department users on commodity, complex technology and service needs and problems.
• Enter all work in CCI’s electronic procurement system.
• Plans, coordinates, and oversees the purchase of equipment, materials, and services for CCI.
• Processes and coordinates requisitions with the Controller and CFO, who has final determination of the requirements to be advertised and the award to be made.
• Drafts purchasing descriptions, specifications, and statements of work to assist in processing purchase requisitions.
• Monitors the delivery of equipment and expedites the correction of purchasing orders.
• Analyzes and develops cost projections for materials, equipment, and contractual services; recommends and monitors expenditures.
• Administers procurement and service contracts; participates in vendor selection as needed; monitors contracts to ensure compliance with specifications and conditions.
• Analyzes CCI policy and procedures for impact on procurement and expenditures; recommends alterations to existing systems to improve accountability and cost effectiveness.
• Prepares and reviews technical specifications for equipment, materials, and services for submission to the CFO or Executive Team.
• Establishes procedures for identifying and correcting waste, fraud, and misuse of CCI resources.
• Studies market trends to remain abreast of changes in equipment, material, and services available; examines CCI requisitions to determine purchasing patterns and trends.
• Serves as agency data processing coordinator with responsibility for planning and coordinating all CCI acquisitions of computer equipment and materials; and
• Performs related work as required.

• Bachelor’s degree in accounting or finance or commensurate work experience required. Degree(s) must be from an accredited college or university.
• A minimum of two (2) years’ relevant accounting experience required.

• Extensive benefits plan
• Generous PTO Plan
• 403B Retirement Plan + Employer match up to 4%
• Tuition Reimbursement
• Continuing education assistance; can be used toward obtaining certifications, renewal of certifications, or possible conference attendance.
• Our providers are insured for malpractice under the Federal Tort Claims Act.

Founded in 1972, CCI Health Services is a diverse and inclusive workplace grounded in community. Located in the Washington, DC Metro Area, each year CCI cares for more than 60,000 individuals in Montgomery and Prince George’s Counties. As a non-profit, CCI is committed to improving health equity through the provision of affordable primary care for all, across all stages of life. Visit ccicares.org for more information.